By investing in modern tracking technologies, you can enhance asset visibility, streamline equipment tracking, adhere to maintenance protocols, and maximize the lifespan of mission-critical assets. There are many robust equipment tracking software systems on the market, each of which with its own benefits, such as:
We’ll review some of the leading equipment tracking software systems later in this article, but first, let’s discuss what equipment tracking software is and how your business can benefit from it.
Equipment tracking software enables businesses to manage and track assets such as equipment, tools, and supplies. Equipment tracking software can be used for:
For example, companies that maintain robust records of their equipment’s complete operations, maintenance, and repair history can analyze the costs of maintaining equipment over time, comparing various equipment models to inform future buying decisions or to determine whether a piece of equipment should be repaired or replaced based on its history and remaining expected lifespan.
Typically, equipment and other assets are tagged with barcode labels, which integrate with the software to provide reliable equipment tracking and streamline documentation processes. It’s crucial to choose durable barcode labels and asset tags that can withstand the equipment’s typical operating conditions and remain readable throughout the lifespan of your assets.
For instance, if you’re tagging equipment that’s used outdoors, you’ll want permanent identification labels for equipment that can resist UV rays, rain, and other outdoor elements, such as Metalphoto® anodized aluminum asset tags, which can withstand extreme conditions like heat, humidity, salt spray, abrasion, solvents, chemicals, and more, offering an expected exterior lifespan of more than 20 years. Other options include polycarbonate, polyester, vinyl, anodized aluminum, and other materials designed for a variety of use cases.
With the right equipment labels paired with your equipment tracking software, you can easily track your equipment throughout their full lifespan and maximize the value of your assets.
We’ve rounded up 25 of the most comprehensive equipment tracking software solutions available today based on features, ease of use, integrations, and other considerations. Our list includes affordable yet highly functional equipment tracking software suitable for businesses of all sizes, including SMBs, as well as enterprise-ready equipment tracking software suites. Below, we’ll provide a brief overview, highlight key features, and discuss pricing information of the 25 best equipment tracking software systems (in no particular order).
UpKeep is a comprehensive computerized maintenance management solution (CMMS) that can be used to track tools, manage assets, create maintenance schedules, and much more. The technology’s intuitive mobile app works seamlessly in the field and can integrate with your existing technology suites.
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ToolWorks is an inventory management system that can support businesses with multiple facilities. A key feature is integrated artificial intelligence that allows it to scan and identify assets without the need for barcodes. ToolWorks has a tier-based pricing model based on the number of assets under management.
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ToolWatch has been a well-established developer in the equipment tracking software space for nearly three decades, and its robust operations management solution can meet the needs of office and warehouse environments. With ToolWatch, you can track equipment, schedule service, and maintain an up-to-the-minute inventory of all assets across all locations.
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Cost: Contact for a quote
ToolHound is an equipment and tool tracking software that is available via a cloud-based deployment or as an on-premises solution. It features ToolHound SecureCrib, an automated RFID and barcode kiosk that employees can use to sign equipment in and out.
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Cost: Contact ToolHound for a customized quote. There may be discounts available for larger organizations.
Sortly is a simple, easy-to-implement inventory management solution on our list of the best equipment tracking software. It is compatible with barcodes and QR codes. It also allows you to create custom alerts and receive notifications of equipment status changes or inventory levels.
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Aptien creates a centralized database of all of your assets, allowing you to ditch antiquated spreadsheets and other tedious tracking tools. The platform also provides optimization and workforce management tools, which can be used to enhance overall operational efficiency.
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Asset Essentials is a cloud-based, all-in-one CMMS that optimizes equipment and tool management workflows for businesses in any industry, from manufacturing to education, government, and more, to track and manage everything from infrastructure assets to facility systems like plumbing and HVAC. Asset Essentials also includes a mobile app that provides technicians with critical asset data at the touch of a button.
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Cost: Contact Dude Solutions for a quote
Asset Panda’s core value proposition is its user-friendly design. It’s a simple but functional mobile app that comes with all the tools you need to oversee your assets. With Asset Panda, you can track large pieces of industrial equipment, small hand tools, and everything in between.
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Cost: $125 per month for as many as 500 assets. Contact Asset Panda for a direct quote if you need to oversee more than 500 assets.
Created by Wasp Barcode, AssetCloud is an all-in-one asset tracking system with a unique check-out and check-in process that’s designed to integrate with Wasp Barcode hardware. This software suite can be used to track IT assets, specialized equipment, and industrial tools or hardware.
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AssetTiger is a cloud-based option that’s fully compatible with many different types of barcode scanners and has support for both iOS and Android devices. It can create custom reports and compile critical preventive maintenance data.
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ShareMyToolbox is an equipment and tool tracking system that was purpose-built for contractors. Its mobile app allows contractors to track loaned tools, see what they have in inventory, and more. Users can also upload and manage documents and images.
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SAP EAM was designed for enterprise businesses and complements the well-known developer’s extensive software library. It includes predictive analytics, machine learning tools, and Internet of Things (IoT) connectivity. SAP EAM is an ideal solution for enterprises that are already using other SAP software.
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Cost: Contact SAP for a quote
Developed by Hilti, ON!Track is an asset management and tool-tracking platform that’s designed for enterprises and mid-sized businesses with a strong growth trajectory. The technology is equipped with tools for tracking overhead expenses, generating reports, and monitoring maintenance schedules. It’s important to note, however, that its pricing and features are not an ideal fit for small businesses.
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Cost: Contact for a quote
MicroMain falls into the category of enterprise-grade equipment tracking software systems. Its core feature is its work-order management interface. This tab allows you to schedule and monitor the status of all equipment work across your entire organization. It also facilitates the computerized management of the asset lifecycle and can extend the service life of core equipment.
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Cost: Contact MicroMain for a quote
If SAP EAM has a direct competitor, IBM Maximo is it. IBM Maximo incorporates intelligent asset management software into a user-friendly interface. It combines robust APM, EAM, and CMMS capabilities to provide enterprises with one of the most powerful all-in-one solutions on the market.
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Cost: Contact IBM for a quote
Cheqroom is designed to maximize asset visibility and improve monitoring accuracy across your company. The platform is simple, easy to deploy, and even easier to use. You can create custom notifications, identify which equipment needs maintenance, and ensure that your team never misses a PM. The company also has customizable plans for each cost tier should you need to track more than 500 assets.
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Dematic Sprocket is a great solution for managing asset lifecycle from deployment to decommissioning. It has preloaded templates for facility plans and commonly used industrial assets.
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Cost: Contact Dematic Global for a quote
EZOfficeInventory is one of the most well-known equipment tracking solutions available. It has become quite popular thanks to its simplified workflow management interface and comprehensive tool logs. The platform allows you to set custom permissions and tailor your interface so that you can prioritize data that is most relevant to your business goals.
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Fishbowl is an asset-tracking platform that is highly scalable. It has several different software versions, each of which is designed for a specific industry. Choose between an on-premises deployment and a cloud-based alternative known as Fishbowl Online.
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Cost: Contact the developer for a quote
Fracttal One is another EAM/CMMS combination platform. As such, it allows you to store all tool data in a centralized platform. It has several different interface views, provides you with tons of useful tools, and makes it easy to customize your experience.
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Developed by iOFFICE, ManagerPlus is designed to organize your PM schedule and optimize asset lifecycles. The cloud-based platform is compatible with virtually any device and is highly responsive. ManagerPlus’s higher tier subscription allows you to add an unlimited number of locations or worksites, making it a very cost-effective solution when managing multiple facilities.
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IntelliTrack has straightforward pricing and everything you need to manage assets, inventory, mailroom procedures, and more. It is easy to navigate, simple to deploy, and effective. It has a seamless asset check-in/check-out process so that your team can get the resources they need to accomplish their daily responsibilities.
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Cost: $75 per user per month
GoCodes is a cloud-based tracking platform that includes integrated QR codes and smartphone scanning software. Your staff can access GoCodes from any smartphone or compatible device, making it great for managers and those in the field. The platform can be scaled to meet the needs of any organization.
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Geoforce is a combination equipment-and-fleet-tracking solution for tracing, tracking, and monitoring assets that are on-premises or in the field. It can be used to track vehicles, powered equipment, and stationary hardware that remains on-site.
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Cost: Contact for a quote
GigaTrak specializes in creating software and hardware for equipment-heavy organizations and contractors. The company’s software can be used to manage costs, schedule maintenance, track equipment usage, and increase asset transparency.
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That rounds out our list of the 25 best equipment tracking software systems. By familiarizing yourself with these top options, such as UpKeep, Fracttal One, IntelliTrack and more, you can find the solution that most aligns with your organizational needs.
Our sales engineers are experts in automatic asset tracking, tagging and identification,a nd can answer all your questions. Get in touch now.
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