25 Best Fleet Maintenance Software Systems to Streamline, Track Fleet Maintenance Management
Maintaining a vehicle fleet requires careful coordination of maintenance activities to ensure maximum uptime and vehicle service life. With the introduction of fleet management software, many companies have been able to drive greater efficiencies and reduce costs among their truck, van, or vehicle fleets. A fleet management platform provides a centralized location for all vehicle data including invoicing, maintenance, and parts inventories. Integrating durable data plates to track your vehicles and custom labels and equipment tags for spare parts inventory and maintenance equipment allows for streamlined, central management of your fleet assets and fleet maintenance program.
Recent industry data compiled by Verizon showed that 32% of companies that implemented a GPS vehicle tracking system saw a positive return on investment (ROI) within just 6 months. This data highlights both the efficiency and cost benefits of these integrated solutions. With a large number of options available in the market, it’s important to carefully review the features of each platform and compare them to your own fleet management needs.
In this post, we’ve rounded up 25 of the best fleet maintenance software platforms. We hope this information will help you identify a system that works best for your fleet management and vehicle maintenance needs. Our list is simply categorized alphabetically; the fleet maintenance software systems listed below are not ranked or rated in any particular way.
FleetCommander, from Agile Fleet, has an advanced maintenance management module featuring a real-time dashboard. Information including preventive maintenance work, parts inventories, and labor allocations can all be tracked within the software. As a web-based system, FleetCommander can be accessed from any device connected to the internet.
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Cost: Contact for a quote
AUTOsist is an affordable and versatile fleet maintenance platform that includes a web portal and mobile app. Each vehicle entered into the system will have a complete service history attached with detailed fuel tracking. Users can also track parts inventories and assign an owner to each asset.
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Axon Fleet Maintenance Software is a comprehensive software suite that can be used to manage shop repairs and vehicle travel. As the center of fleet operations, Axon includes several tools for managing repair histories, milage, and billing for each truck or vehicle. Labor tracking and integrated billing help to keep your operation organized and up to date.
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Cost: Contact for a quote
B2W Maintain is a specialized software program that is designed for managing maintenance work for heavy construction equipment. These vehicles and related assets have unique needs compared to traditional fleets, so a dedicated program such as this may be best. This platform makes it easy to monitor, assign, and centralize heavy equipment maintenance activities.
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Cost: Contact for a quote
Cetaris Fleet is a complete maintenance system that can be easily integrated with other popular software platforms. This software includes a detailed labor management module for managing staff and pre-scheduling shifts for your entire workforce. Cetaris also comes with automated tools for identifying vehicle failure patterns and recurring repairs.
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Cost: Contact for a quote
Chevin fleet maintenance software helps reduce vehicle downtime by organizing your team’s work in a streamlined and simple interface. The software includes tools for creating invoices, ordering parts, and tracking vehicle warranties. Chevin can also be used to automate shop or transportation workflows for improved fleet efficiency.
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collectiveFleet® is a complete fleet management package that can be used to track vehicles, parts, and other assets. The main user interface is called the Mission Control Dashboard and features a role-based design that can be customized with permissions and preferences for each user. Automated alerts help keep the entire team informed of urgent changes or updates.
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Cost: Contact for a quote
Dossier is a proven fleet management and maintenance software suite that’s an ideal choice for shops or operations of any size. The software comes in two editions, Essentials and Professional, giving you options based on your deployment needs. Dossier also comes with over 150 pre-formatted reporting templates.
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Cost: Contact for a quote
Driveroo is a complete fleet maintenance software platform that includes automated service reminders and real-time user comments. It’s also possible to review and approve job estimates from within the software. The detailed maintenance history recorded for each vehicle can include attachments and photos for a complete record of activity.
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The fleet maintenance management capabilities of eMaint CMMS can be used to track and monitor a vehicle fleet of any size. This comprehensive platform includes work order assignments, asset management, and preventive maintenance scheduling. The reporting features are excellent and can be used to analyze data and create custom charts and graphs.
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Fiix is a recognized leader in the fleet management industry with software that is easy to implement and scale to meet your needs. Detailed maintenance schedules can be created within the Fiix interface with a few simple steps. This program also integrates with GoFleet tracking modules or Geotab GPS tracking devices for real-time data monitoring.
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Fleet Maintenance Pro is a complete maintenance management system for Windows-based systems. The software includes all the core capabilities you need to manage fleets, repairs, maintenance requests, and parts inventories. A free trial is available to test the program capabilities, and a cloud-based option is also available with Fleet Maintenance Pro Web.
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Fleetio is a leading fleet management software platform with an easy-to-use interface and robust report tools. This software also includes excellent collaboration tools for setting permissions and customizing access for all users. Fleetio also has excellent support for third-party integrations and workflow automation.
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Fleetmate is a powerful fleet management program that is owned by SBC Consulting. The software can be downloaded and installed on Windows-based systems for a complete, local solution. An optional report designer or fuel import manager can be purchased as add-ons to the base program.
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Fleetsoft has been in business for over 25 years and continues to offer innovative software products for fleet managers worldwide. The Fleetsoft fleet management program is available as a desktop version or fully remote web application. Many fields within the program can be fully customized based on your company workflows.
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Cost: Contact for a quote
Fullbay is a maintenance management platform that is optimized for heavy-duty truck repair. This is an excellent tool for shop owners to use for managing technician performance, invoicing, and electronic payments. With Fullbay, it’s possible to fully automate many maintenance workflows and create a complete digital ecosystem.
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Cost: Contact for a quote
Geotab is best known for the Geotab GO vehicle tracking devices and integrated Mygeotab fleet management software platform. These systems can be combined to create a truly real-time vehicle monitoring environment. Fleet managers can also use the tools to monitor remote diagnostics and make decisions quickly in the event of an alert.
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Cost: Contact for a quote
HCSS Equipment360 is optimized for use with construction operations that manage heavy equipment assets. As the name implies, this software provides a complete 360-degree view of each asset with automated alerts and access to workforce time cards. Work orders can be generated with only a couple of clicks for easy maintenance scheduling.
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Cost: $88/month per user
PeoplePlus Software offers the iM3 SCM as an all-inclusive field and fleet management package. It’s recommended for service providers, dealerships, and contractor fleets that require mobile access to their vehicle records. The software supports an unlimited number of trucks or vehicles. and each asset includes a detailed maintenance and work history.
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Cost: Contact for a quote
IntelliShift Vehicle Service is a comprehensive maintenance and service platform that makes it easy to monitor a fleet. Key capabilities include customized alerts, preventive vehicle maintenance, and AI video telematics. As a leader in telematics technology, IntelliShift has created a modern and capable fleet management solution.
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Cost: Contact for a quote
ManagerPlus Lightning is a complete fleet management and maintenance platform developed by iOFFICE. The intuitive user interface links employees to key data and maintenance work schedules with only a few clicks. Information from the field is captured in real-time, with visibility over mileage, machine hours, and other helpful metrics.
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RTA Fleet Management is an all-in-one solution that can be used to monitor and improve the performance of vehicles, vans, and trucks. The reporting features supplied with RTA’s software are extensive and include support for tracking tire performance, driver performance, and vehicle inspections. This software is also highly scalable, with three subscription plans available for additional features as your business grows.
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The Truck and Trailer Equipment Maintenance Software (TATEMS) program was first developed in 1997, and the company continues to release new features for customers. Available primarily as downloadable software for PC systems, TATEMS also has a cloud option for remote connectivity. A free trial is available to get started and explore the many features.
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TMT Fleet Maintenance, from Trimble, can be used to schedule preventive maintenance work and manage repairs for an entire fleet. This software is also an excellent choice for repair shop owners who must coordinate activities among hundreds or even thousands of vehicles. The system is easy to use, and Trimble offers several subscription plans for maximum flexibility.
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Cost: Contact for a quote
Whip Around is an intuitive fleet management platform that can transform your operation with a digital and modern interface. The software offers digital vehicle inspection sheets that can be completed and submitted directly from a mobile app. It’s also easy to track vehicle maintenance work in Whip Around, and users can create custom notifications for important service reminders.
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Cost: Contact for a quote
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